diff --git a/app/Helpers/OutstandingHelper.php b/app/Helpers/OutstandingHelper.php
index 55578fc..98195e2 100644
--- a/app/Helpers/OutstandingHelper.php
+++ b/app/Helpers/OutstandingHelper.php
@@ -28,7 +28,13 @@ class OutstandingHelper
                 return false;
             }
 
-            $status = $form->status;
+            $status = (string) $form->status;
+            $normalizedStatus = strtolower($status);
+
+            if (in_array($normalizedStatus, ['rejected', 'closed'], true)) {
+                return false;
+            }
+
             switch ($role) {
                 case 'Admin Region':
                     if ($status !== 'On Progress') {
@@ -70,6 +76,10 @@ class OutstandingHelper
                     return is_null($form->final_approved_at) || is_null($form->final_approved_by);
 
                 default:
+                    if (!in_array($normalizedStatus, ['on progress', 'approved 1', 'approved 2'], true)) {
+                        return false;
+                    }
+
                     return is_null($form->final_approved_at) || is_null($form->final_approved_by);
             }
         });